Privacy Statement

The practice and principles that govern and guide privacy and confidentiality as applied to the services and business practices of MOIRA are based upon and fulfil the obligations set forth in the following Acts of Parliament.

1. Privacy Act 1998 – Commonwealth.

2. Information Privacy Act 2000 – Victoria

3. Health Records Act 2001 – Victoria

MOIRA commits to the following principles 

1. Collection

Collect only personal information (including health information) that is necessary for performance of functions and advise individuals that they can gain access to that information, under the conditions laid down in the Acts.

2. Use and disclosure

Personal information (including health information) is only used for the primary purpose for which it was collected or a secondary purpose the person would reasonably expect. Any other secondary purposes require consent.

3. Data quality

Personal information (including health information) is kept accurate, complete and up to date.

4. Data Security and retention

Reasonable steps are taken to ensure personal information (including health information) is protected from misuse, loss, unauthorised access, disclosure or modification. Health information can only be destroyed or deleted according to process laid down in the Health Records Act.

5. Openness

This Privacy Statement is made available to anyone who asks for it. Management encourages the open discussion of the principles contained here in and encourages anyone to contact their supervisor, the General Manager (Services) or the Chief Executive Officer in relation to any questions regarding privacy and confidentiality.

6. Access and correction

Individuals have the right to seek access to personal information (including health information) that is held about them and to correct information that is incorrect, misleading , incomplete or not up to date. Access is provided and correction is undertaken in accordance with the provisions in the Acts.

7. Identifiers

A number, or other unique identifier will only be assigned to a person if the assignment is reasonably necessary to carry out the function efficiently. The agency recognises that data matching diminishes privacy and the adoption and sharing of unique identifiers shall only be allowed under the limits and purposes prescribed in the Acts.

8. Making information available to another health provider.

In accordance with the Acts, Health Information shall be made available to another health provider if requested by the individual.

Note: There are circumstances whereby Acts within specific jurisdictions may override aspects of the privacy and records Acts mentioned in this policy. MOIRA and its staff and Board are bound to operate within all legal frameworks. Acts such as, (but not restricted to) the Victorian Occupational Health and Safety Act 2004, Public Prosecutions Act 2004, Crimes Act 1958 and powers prescribed to law enforcement agencies may at times override aspects of privacy and records Acts mentioned in this policy.